Use of District Facilities        

South Country Central School District has implemented a new process designed to help make renting SCCSD facilities easier for both employees and the general public.

To rent an SCCSD facility, go to the Facility Use Calendar, which displays events that already have been scheduled. The calendar allows you to view events by location and/or date.  NOTE: The contents of this calendar may not include all school events and activities; some facilities that appear to be available may already be booked.



Facility Scheduling for SCCSD Employees

Scheduling of facilities by SCCSD employees is done through the district’s School Dude website.   This site can only be accessed by SCCSD employees using their School Dude login and password.  Choose the option in the tab bar for “Schedule Request”.  Please see the building secretary or lab assistant for the submittal password.

 


Facilities Rental for the General Public

Go here to view a flow chart of steps for renting facilities.

A.  Registration Process

Before you can reserve a facility, you must register your organization by creating an account in our online system.

To register:
  • Go to Facility Use Calendar.
  • In the upper right corner, click on "Log in to Request Facility Use."
  • Click to Create an Account.
  • Read and agree to abide by terms and conditions.
  • Fill out contact information including name, email address, phone number, address and a password. All passwords must contain at least six characters and can be made up of any combination of letter, numbers, and/or symbols. Passwords are not required to include any capital letters and are not case sensitive.
  • Click Save & Next.
  • Provide organization information including name, address and type of organization. Go herefor building use categories. Some organizations such as parent groups, booster clubs and non-profit groups aren't charged a fee for renting SCCSD facilities. Other organizations that charge for their services such as sports programs and before and after school care are required to pay a fee before they can use the facility. Go here for facilities rental fees.
  • Click Save & Next.
  • Submit Request.

Registration requests will go to SCCSD administration for approval. You will receive an email confirmation once your request has been approved. Your registration request will not be approved until you have supplied the Facilities Department with a current Certificate of Insurance. Go here for more information on insurance requirements.

B.  Submit a Facilities Rental Request

Once your organization has been approved, you may submit a rental request. These requests must be made at least 10 days prior to the event.

  • Go to Facility Use Calendar.
  • In the upper right corner, click on "Log in to Request Facility Use."
  • Log in using the email address and password submitted as part of your registration.
  • To check availability of the facility, use the filter buttons to choose a location and date(s).
  • Click the Request Facility Use tab at the top of the page. You have two choices:
  1. The Normal Schedule allows you to request from one to up to 20 events. All events should be in the same room(s) at the same time over different days.
  2. The Recurring Schedule allows you to choose up to 100 events in the same room(s) at the same time over different days. These events are scheduled on a recurring basis (i.e. every Monday and Wednesday for a month or every Sunday for a year, etc.)
  • Fill out the form which asks for the event title, description, school or APS facility, room or building, date(s) and start and end times.
  • Click Check Availability.
  • If the room/building is available, agree to the terms and conditions of the Building Use Agreement and provide information about fees charged by your organization.
  • Provide organization information including name, contact and insurance expiration date.
  • Request maintenance service including audio/visual, custodial, event break down, event set up, food service, technology and security.
  • Provide event information including number of adults and children attending, extra chairs required and parking spaces required.
  • List additional needs.
  • Sign using your email address and confirm that you agree with the terms and conditions of facility usage.
  • Submit your request.

You should receive an email notification confirming your request was received along with a schedule ID number, followed by an email confirming or denying your request.

 


 Additional Information

 Building Use Documents


For additional help, please view the following training videos below:

Community Users Requesting Access

                                                      Community Users Submitting Facility Use Requests

 

Saturday, January 21, 2017